Documentation

Ngā Taonga Sound & Vision welcomes requests to re-use the photographic, printed and manuscript items in the Documentation Collection by researchers, the heritage sector and the production industry. Currently we are not able to accept requests for personal use – you can find out why here.

With a collection of documentation items spanning the history of film and television production in New Zealand, material is available for use in publications, documentaries, exhibitions, news broadcasts and other productions.

Timeframes

The Documentation Collection is an archival collection; in many cases technical or preservation work may be required before access to items can take place. As a member of the International Federation of Film Archives (FIAF) we are bound to uphold international standards of collection management, preservation and access – learn more about our preservation work.

Please allow up to eight weeks to access most collection material. This covers research, retrieval, preparation of material, digitisation, clearances and delivery. The timeframe for large projects requiring multiple items is by negotiation.

For more information about re-use processes please refer to our Documentation Collection: Reproduction of Material guide.

Rights Information

Ngā Taonga Sound & Vision does not own its collection or have the rights to authorise its re-use or distribution – while the archive takes custody and care of the physical items, all other rights are retained by the legal rights holders. Therefore access is subject to clearance from rights holders.

Ngā Taonga Sound & Vision is a bicultural organisation that upholds the principles of the Treaty of Waitangi in our policies and practices. Archive consultation with kaitiaki (iwi / hapū and / or whānau) is required to seek permission whenever access is requested to Taonga Māori Collection items.

Read more here on the rights that pertain to items in Ngā Taonga Sound & Vision’s collections.

Costs

Our collection access pricing is guided by the principles of cost recovery and the purpose of the request. We are committed to supporting long-term democratic access so our tiered pricing structure includes discounted rates for non-commercial use. The cost of providing access copies of collection materials is calculated according to the amount of staff time required to complete any request. Costs will vary depending on the nature, purpose and volume of material being requested and what needs to be done to it before it is made available. Please see our Pricing page for full details.

Production still from Down on the Farm (1935).

Searching for and Requesting Items

Search our catalogue to find out find out what we hold. You may find these tips on how to refine your search using search filters helpful. In particular, you might find it useful to choose the “Still” and “Poster” filters under the “Media Type” heading to search only Documentation items.

Please contact us to arrange to view items. Ngā Taonga Sound & Vision documentation archivists are happy to advise on what we hold. If you are interested in specific items you have found in the catalogue, please include the Reference Number (e.g. S1234) in your message.

More information on the range of materials held in the Documentation Collection is available here.

Download an Application to Photocopy Unpublished Documentation Materials.